Frequently Asked Questions

 What information should the concept letter contain?

Please include the name and address of the organization, the primary contact, an email and phone number and state that you have your 501c3 designation from the Internal Revenue Service. Then briefly describe the project you wish to have funded, who will benefit and why your organization is uniquely positioned to implement the program should it be funded.  Other information about the target population, your staff, community partnerships or the history of the organization is welcome, but there is a limit of 1,200 words, so be clear and concise.

Should a Concept Letter be submitted in hard copy?

No. Please only submit the concept letter online through this website. Please do not send the Concept Letter by email or include any supporting documentation.

After submitting the Concept Letter, how long before I will know if the Foundation would like to receive a full application from my organization?

The timeframe depends on numerous factors including how soon we receive your letter before our grant deadline. Typically, you should hear from us within 30 days or less of the date we receive your submittal.

Do you accept meetings with prospective grantees prior to the submittal of a Concept Letter?

Generally, yes. However, time does not always make it possible to meet, but we will often meet to discuss ideas or concepts and provide guidance as appropriate. However, all prospective grantees must follow the process from start to finish and no commitments will be made during a meeting.

May I submit additional information not requested on the full grant application?

We strongly encourage applicants to be certain they have provided all of the requested information prior to considering submitting supplemental information. Judicious examples of supplemental information include plans, drawings, photos or other materials that clearly illustrate what you hope to accomplish. If you think supplimental information is critical to understanding your request, contact Joann Christian at christian@plough.org for instructions.  

Are you willing to review a full application prior to official submittal?

As time allows, yes. If such a review occurs, we will be looking for proper format and inclusion of appropriate information needed for our Trustees to make a decision. We will not provide editorial guidance.

If I receive a grant, will I be required to provide regular updates to the Foundation?

Yes. The dates of the progress reports will be spelled out in your grant agreement. The grant agreement will also include specific metrics that should be a part of every report. Additionally, the Foundation reserves the right to evaluate your program utilizing our in-house Director of Research and Evaluation or a third-party evaluator paid for by the Foundation.

How should progress reports be submitted?

Progress reports should be submitted online through this website just like the concept letter and application. Reports will be submitted under the "Requirements" tab. You will not be able to see or access the requirements tab until it is time to submit a report. To submit the report, log-in with the same username and password you created to submit your concept letter. Progress reports will not be accepted in hard copy or by email.